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Add a POP3 E-mail Account to Outlook

Support » Email Support » Outlook » Add a POP3 E-mail Account to Outlook

For Windows XP, Vista, 7, 8 and 8.1 users, please follow the directions below to add a POP3 e-mail account to Outlook:

Step One

Open Control Panel with ‘View by’ set to Large or Small icons, and select Mail (32 bit).

Control Panel Mail 32-bit Highlighted


Step Two

In Mail Setup select the E-mail Accounts button.

Outlook Mail Setup


Step Three

Under Account Settings Select ‘New’ from the top left of the window.

Outlook E-mail Account Settings


Step Four

On the Add New Account window select ‘Manually configure server settings or additional server types’ and click the Next button.

Outlook Add New Account Manual Account Setup


Step Five

In the Add New Account window ensure the Internet E-mail radio button is selected and click the Next button.

Outlook Add New Account POP3 Internet Email Radio Button


Step Six

In the Add New Account window enter your username, password and mail server information for the new e-mail account. Ensure that you replace Your Name with your own name, as well as replacing “youser@yourdomain.com” with your specific email address. Verify the information is correct and click the ‘More Settings’ button.

Outlook Add New Account POP3 Manual Settings


Step Seven

On the Internet E-mail Settings window select the ‘Outgoing Server’ tab and ensure the radio button is checked in front of ‘My outgoing server (SMTP) requires authentication’.

Outlook E-mail Settings Outgoing Server


Step Eight

Additionally, on the Internet E-mail Settings window select the ‘Advanced’ tab.  Update the Incoming and Outgoing Server values (as shown in the figure below) and ensure the box is checked in front of ‘This server requires an encrypted connection (SSL)’. To the right of ‘Use the following type of encrypted connection:’ use the drop down box to select  ‘SSL’. Uncheck ‘Leave a copy of messages on the server’. Verify all information and click the OK button.

Outlook Internet Email Advanced Tab Server Port Numbers


Step Nine

On the Add New Account window select the Next button.

Outlook Add New Account POP3 Manual Settings


Step Ten

Assuming all information was entered correctly, Mail will Test the account settings and you will see Green checks (as shown in the figure below) confirming successful addition of the new account.  Click the ‘Close’ button and Mail will automatically Test Account Settings.

Outlook Test Account Settings


Step Eleven

The Congratulations message will appear in the Add New Account window.  Click the ‘Finish’ button.

Outlook Add New Account Wizard Congratulations Message


Step Twelve

Close the Account Settings window, close Control Panel and open Outlook to find your new e-mail account!

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