Add a Google Apps POP Email Account to Outlook

Support » Email Support » Outlook » Add a Google Apps POP Email Account to Outlook

If you’re using any of the following operating systems (Microsoft Windows 8.1, 10), you can use the directions below to add a Google Apps POP3 E-mail account to Outlook.

Enable POP in Gmail Settings

  • Sign in to your Gmail account via webmail
  • Click the gear icon at the top right of the screen
  • Select Settings
  • Click on Forwarding and POP/IMAP
  • Select enable POP for all mail (selecting this option will allow Outlook to download all old and new e-mail) or Enable POP for mail that arrives from now on (selecting this option will allow only new e-mail to be downloaded)
  • Choose what to do with messages once Outlook receives them
  • Click Save Changes
  • Confirm that your settings display ‘POP Status: POP is enabled
  • At the top right of your browser window left click your profile photo/icon and click the My Account button
  • On the My Account screen locate Sign-In & Security and click ‘Apps with account access
  • On the Sign-In & Security screen locate ‘Allow less secure apps:’ and click the toggle to turn ON

Now that you have enabled POP in Gmail and enabled Outlook to access your account you need to configure your account in Outlook

Outlook Configuration

Step One

Open Control Panel and then click on Mail (32-bit)

Control Panel Mail (32-bit)

Step Two

In Mail Setup select the E-mail Accounts button.

Outlook Mail Setup

Step Three

Under Account Settings Select ‘New’ from the top left of the window.

Outlook Account Settings Add New Account

Step Four

On the Add New Account window select ‘Manually configure server settings or additional server types’ and click the Next button.

Outlook Add New Account Screen

Step Five

In the Add New Account window ensure the Internet E-mail radio button is selected and click the Next button.

Outlook Add New Account Service Screen

Step Six

In the Add New Account window enter your username, password and mail server information for the new e-mail account as shown below.  Ensure that you replace Your Name with your own name, as well as replacing “*protected email*” with your specific email address.  Verify the information is correct and click the ‘More Settings’ button.

Outlook Add New Google Apps POP Account

Step Seven

On the Internet E-mail Settings window select the ‘Outgoing Server’ tab and ensure the radio button is checked in front of ‘My outgoing server (SMTP) requires authentication’.

Outlook E-mail Settings Outgoing Server Tab

Step Eight

Select the ‘Advanced’ tab and enter the Incoming and Outgoing server port values as shown in the figure below.  Use the drop down boxes to select ‘SSL’ for the Incoming and  Outgoing servers.

Outlook Email Settings Advanced Tab

Step Nine

On the Add New Account window select the Next button.

Outlook Add New Google Apps POP Account

Step Ten

Assuming all information was entered correctly, Outlook will automatically test the account settings and you will see Green checks (as shown in the figure below) confirming successful addition of the new account.  Click the ‘Close’ button.

Outlook Test Account Settings Screen

Step Eleven

The Congratulations message will appear in the Add New Account window.  Click the ‘Finish’ button.

Outlook Add New Account Congratulations Screen