If you’re using any of the following operating systems (Microsoft Windows XP, Vista, 7, 8 or 8.1), you can use the directions below to add a Google Apps POP3 E-mail account to Outlook.
Enable POP in Gmail Settings
- Sign in to your Gmail account via webmail
- Click the gear icon at the top right of the screen
- Select Settings
- Click on Forwarding and POP/IMAP
- Select enable POP for all mail (selecting this option will allow Outlook to download all old and new e-mail) or Enable POP for mail that arrives from now on (selecting this option will allow only new e-mail to be downloaded)
- Choose what to do with messages once Outlook receives them
- Click Save Changes
- Confirm that your settings display ‘POP Status: POP is enabled‘
Now that you have enabled POP in Gmail you need to configure your account in Outlook
In Outlook 2010 and Outlook 2013 go to File > Info > Add Account and skip to step 4 below or use this approach:
In Mail Setup select the E-mail Accounts button.
Under Account Settings Select ‘New’ from the top left of the window.
On the Add New Account window select ‘Manually configure server settings or additional server types’ and click the Next button.
In the Add New Account window ensure the Internet E-mail radio button is selected and click the Next button.
In the Add New Account window enter your username, password and mail server information for the new e-mail account as shown below. Ensure that you replace Your Name with your own name, as well as replacing “*protected email*” with your specific email address. Verify the information is correct and click the ‘More Settings’ button.
On the Internet E-mail Settings window select the ‘Outgoing Server’ tab and ensure the radio button is checked in front of ‘My outgoing server (SMTP) requires authentication’.
Select the ‘Advanced’ tab and enter the Incoming and Outgoing server port values as shown in the figure below. Use the drop down boxes to select ‘SSL’ for the Incoming and Outgoing servers.
On the Add New Account window select the Next button.
Assuming all information was entered correctly, Outlook will automatically test the account settings and you will see Green checks (as shown in the figure below) confirming successful addition of the new account. Click the ‘Close’ button.
The Congratulations message will appear in the Add New Account window. Click the ‘Finish’ button.