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Add a Google Apps IMAP E-mail Account to Outlook

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For Microsoft Windows XP, Vista, 7, 8 and 8.1 operating users, please follow the directions below to add a Google Apps IMAP E-mail account to Outlook.

Enable IMAP in Gmail Settings

  • Sign in to your Gmail account via webmail
  • Click the gear icon at the top right of the screen
  • Select Settings
  • Click Forwarding and POP/IMAP
  • Select Enable IMAP
  • Click Save Changes

Now that you have enabled IMAP in Gmail you need to configure your account in Outlook

Outlook Configuration

Step One

In Outlook 2010 and Outlook 2013 go to File > Info > Add Account and skip to step 4 below or use this approach:

Control Panel Mail 32-bit Highlighted

Step Two

In Mail Setup select the E-mail Accounts button.

Outlook Mail Setup

Step Three

Under Account Settings Select ‘New’ from the top left of the window.

Outlook Add Account - Email Accounts Tab

Step Four

On the Add New Account window select ‘Manually configure server settings or additional server types’ and click the Next button.

Outlook Add Account Manually Configure Server Settings Radio Button

Step Five

In the Add New Account window ensure the Internet E-mail radio button is selected and click the Next button.

Outlook Add Account - Choose Service Radio Button

Step Six

In the Add New Account window enter your username, password and mail server information for the new e-mail account as shown below. Ensure that you replace Your Name with your own name, as well as replacing “you@yourdomain.com” with your specific email address. Verify the information is correct and click the ‘More Settings’ button.

Outlook Add New Imap Account Manual Account Setup

Step Seven

On the Internet E-mail Settings window select the ‘Outgoing Server’ tab and ensure the radio button is checked in front of ‘My outgoing server (SMTP) requires authentication’.

Outlook E-mail Settings Outgoing Server SMTP Authentication

Step Eight

Select the ‘Advanced’ tab and enter the Incoming and Outgoing server port values as shown in the figure below.  Use the drop down boxes to select ‘SSL’ for the Incoming and Outgoing servers.

Outlook IMAP Email Settings Advanced Tab Port Numbers

Step Nine

On the Add New Account window select the Next button.

Outlook add New IMAP Account Manual Account Setup

Step Ten

Assuming all information was entered correctly, Outlook will automatically test the account settings and you will see Green checks (as shown in the figure below) confirming successful addition of the new account.  Click the ‘Close’ button.

Outlook Email IMAP Test Account Settings

Step Eleven

The Congratulations message will appear in the Add New Account window. Click the ‘Finish’ button.

Outlook Add New Account Wizard Congratulations Message

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